Customizing a Scenario

When you create a scenario, the Loop scheduler processes the backlog and creates an initial plan based on known and predicted values.

In this guide, you’ll learn how to test adjustments to that schedule to better align with your goals, priorities, and available resources.

Reprioritize Items in the Timeline

When a plan is created, Planner prioritizes items based on the order they appear in the Portfolio. Reprioritizing items in Planner will shift the order in which work is completed, placing your highest-priority work first whenever possible.

To reprioritize individual items in your plan:

1. Switch to Timeline view.

2. Hover over any row to reveal the drag handle (⠿) on the left.

3. Drag the row up or down to change its priority within its parent item.

As you adjust move items, the scheduler recalculates automatically based on the new priority.

AI Suggestions

If any of your items are missing work estimates or team assignments, Planner can automatically suggest values for these, based on adjacent and similar work items.

To generate AI suggestions, click the AI Suggestions button at the top of the window.

Once Loop AI has reviewed your items and made suggestions, you can review those suggestions and choose how to proceed:

• Reject - reject the AI suggestion and make no changes to the item

• Override - replace the AI suggestion with another value

• Accept - apply the AI suggestion

• Accept all - apply all remaining AI suggestions

Once you have accepted the AI suggestions, you need to publish the scenario before the changes are pushed to the Portfolio and your integrated platform(s).

Planning Intelligence

The Planning Intelligence panel on the left side of the Planning screen allows you to automatically adjust the priorities of your plan based on three variables:

• Priority Flexibility — how strictly the scheduler respects item priority ordering.

• Capacity Utilization — how much team capacity is allocated.

• Estimation Confidence — the confidence weighting applied to effort estimates.

By default, Loop creates a plan that balances each of these priorities. You can adjust these priorities in three ways:

• Switch to a Risk Optimized plan - Click the Risk Optimized button, and Loop will reprioritize items into a plan that may be slightly riskier to meet but has a higher potential payout in the end.

• Drag a variable slider to adjust its priority (low, medium, high).

• Drag a variable chip to adjust its priority.

After you’ve made all the necessary adjustments to your variables, click Apply. The timeline will automatically adjust based on your updated parameters.

Activating a Scenario

Once you have a schedule that aligns with your parameters and priorities, you can update your Portfolio and integrated platforms to reflect the dates on your Timeline.

To activate a scenario, click the Activate Scenario & publish button.

You have two publish options:

• Publish to Portfolio - updates the Estimate, Team, Expected Start Date, and Expected Finish Date in your Portfolio. This will not overwrite any data in your integrated platforms. You can push these changes later using the Sync with Integrations option in Portfolio, but if you pull items from your integration first, you might lose these changes.

• Publish to Portfolio & integrations - overwrite any existing data in the Portfolio and your integrated platforms.

After you activate a scenario, you can return to it to make any necessary updates, then reactivate it as needed.

Resetting a Scenario

To reset adjustments you’ve made to the planning scenario, click the Reset button.

Resetting a scenario will remove any changes you’ve made since the scenario was last published, and the scenario will be recreated based on the current Portfolio state. Resetting cannot undo published changes.