The Log Time Form

Abstract

How to customize and fill in the Log Time form

The Log Time form is where you record the time you spent working on Jira issues, calendar events, and plans. The Log Time form appears when you log time using any method as described in Logging Your Time

Filling Out the Form

By default, Issue, Date, and Duration are the only fields that you are required to fill in. Depending on how you're logging time, these fields may already be filled in for you. For example, if you log time from within a Jira issue view or drag a Jira issue from the side panel into My Work, the Issue field is filled out. 

Administrators can make additional fields required in the Log Time form in accordance with your organization's needs. For example, entering a description of the work done can be made mandatory. Mandatory fields are highlighted so that you can easily identify where you are required to enter information. 

As well, fields for logging time to specific things, such as Overtime, can be created using work attributes.

Note that the Remaining estimateBillable hours, and User fields are not visible until you have selected an issue where these fields apply.

How to fill in the Log Time form
  1. Issue: Mandatory. To find the issue you worked on, click inside the search box. A list of issues is displayed, with suggested issues based on your activities at the top. You can also use the filters to narrow down the search - see below for more information.

  2. Date: Mandatory. To change the date, click the date box and select a new date.

    To log time to this issue for multiple days, click in the Date field, turn on the Period switch in the calendar, then select or enter a Start date and End date.

    log_time_form_multi_days.jpg
  3. Duration: Mandatory. Enter the time spent on the issue in hh/mm format (such as 2h 30m).

  4. Set start and end time: Optional. Click Set start and end time to display the fields, then enter the start and end times that you spent on this issue. You can click X to hide the boxes and create a record without start and end time. Tempo remembers the current state and shows or hides the fields according to your last choice.

    log_time_form_select_start_end.jpg
  5. Description: Optional. Enter a description to add more information to the time record.

  6. Show hidden fields displays more fields. You can click grey-setting-icon.jpg in the top-right and decide which fields you want to be always visible and which fields to hide.

  7. Log another: Check this box to keep the Log Time form open to log time on the same or another issue.

  8. Log time: Click to log time according to the information you've entered in the Log Time form. This creates a time record for you on this issue. You can still edit a time record after you have logged time.

Using Search Filters

When searching for an issue to log time on, Tempo suggests issues based on your activities. The suggestions are displayed at the top, flagged with a lightning bolt and a label explaining why the issue is suggested. 

Log time suggestions

You can use filters to narrow down your search. For example, you can search for an issue in a specific project, or view only commonly used issues that you have marked as favorite. You can apply multiple filters and select which filters are available in the form. 

Available filters:
  • Favorite

  • Project

  • Assignee

  • Status

  • Internal

  • Account

  • Team 

  • Jira Filter

Select the filters you commonly use and in what order they are displayed. Tempo stores your preferences.

To apply a filter:
  1. In the Log Time form, click inside the Search box to start a search.

  2. Select filter(s) to apply. Where necessary, specify values for the filter, such as project, assignee, etc.

    Log time filters
  3. Click a selected filter to disable it, or click the X to the right to clear all filters. 

  4. To configure which filters are available in the form, click the settings icon settings-icon-issues-side-panel.png at the upper-right to reorder filters.

    Configure issue picker
    • Drag filters you want to be available to the Visible filters section.

    • Drag filters you don't need to the Hidden filters section.

    • Arrange the order of filters to your liking.

  5. When you are done arranging the filters, click Save. Clicking the arrow to the upper-left closes the configuration mode without saving your changes.

Customizing the Log Time Form

You can configure the Log Time form according to your preferences so that you can log time with minimum effort. Select which optional fields should be visible in the form and in what order.

To configure the Log Time form:
  1. Click the settings icon settings-icon-issues-side-panel.png at the top-right in the Log Time form to reorder the fields.

    Configure fields
    • Move fields to the desired location. You can arrange the order of both visible and hidden fields.

    • The number of required fields depends on your organization's needs and they are always visible in the Log Time form. You can rearrange their order as desired, for example if you want date and time to be at the top of the form, but you cannot hide required fields.

  2. When you are done arranging the fields, click Save. Clicking the arrow at the top-left closes the configuration mode without saving your changes.

Marking Issues as Favorite

If you are working on many different issues at one time, it can be helpful to mark some of them as favorites, making them easier to access.

You can mark an issue as a favorite in the issue search by clicking the star next to it so it turns yellow. All your favorite issues are available in the Favorite filter.

Click the star again to remove it from your Favorite filter.

Favorite filters list
Add favorite filter