Project Approvals
A Tempo project allows you to monitor specific work, such as cross-functional tasks that are tracked in multiple Jira projects.
Tempo projects are defined using a scope—any issues and subtasks in a Jira filter, structure, Jira projects, or Jira epics. Any work logged in Timesheets against Jira issues included in the project scope is project time. Your project time can include work from multiple teams and departments.
If you are set as the project owner and want to review the time team members have spent on your project, you can enable Project Time Approval. This allows you and other users you add as project time approvers to review project time. You can view your project time in My Work or in your project.
Interaction with Timesheets
When team members submit their timesheets, both the team leads and the default project time approvers are notified. If you want to approve project time, team members must submit a timesheet. The timesheet includes all of the time the team member worked AND the time spent on projects.
Timesheet approvals and project time approvals are separate approval types and can be approved in any sequence. Timesheets are still approved by team leads or managers, and project time is approved by project time approvers. Approving a timesheet does not approve project time, and approving project time does not approve a timesheet.
Timesheets does not currently support setting up approval workflows, such as one where timesheets are approved after project time has been reviewed. We recommend testing the project time approval workflow to establish a process that works for your organization.
A timesheet can include hours worked on multiple projects that are being tracked. Approving or rejecting project time only impacts one project at a time; it does not approve the time spent on all projects.
When project time is rejected within an approved timesheet, the timesheet is re-opened and the status is changed to Open or Ready to submit. The Team Lead is notified of the rejection, and the team member is notified to resubmit their hours. If the timesheet is Waiting for Approval when the project time is rejected, the timesheet status changes to Rejected.
Before you begin
Project Time Approval must be enabled for Tempo Projects by a Tempo Project Administrator, and it must also be enabled for your project. If Project Time Approval is not enabled, you can’t review project time or receive emails.