Viewing a Team Capacity Report

Abstract

How to view Team Capacity and total capacity of team members

Important

Viewing data from resource's plans requires the View plans permission for the teams to which the resources belong.

The capacity report lets you see the planned hours and the time available for your team. You can see how much of a team member's time is planned by the team and how much of their time is used up by other commitments.

Capacity report

Capacity measures the time planned relative to the time available. When viewing capacity for a team, the time available is calculated based on each team member's commitment to a team and your organization's workload scheme.

For example, if a regular work week for a full-time employee is 40 hours/week, and a team has three members with 100% commitment and one member with a 50% commitment, then the full capacity for the team is is 140 hours/week.

Viewing the capacity of a team

  1. Click Planning planner_icon.png in the Tempo sidebar.

  2. Click ellipsis-button.png at the top-right, and select Timeline.

  3. Click Capacity Report at the right.

  4. Click Team at the top-right of the report.

  5. To change the dates shown, use the period drop-down to select from Daily, Weekly, Monthly, or Quarterly, and click the < or > to navigate forward or backward one period at a time.

  6. Select the information to view:

  • Planned - view the planned time for the team in hours and as a percentage of their total capacity.

  • Time Available - view the unplanned time for the team in hours.

  • Effective Team Size - view the effective team size, which is calculated based on the total number of team members and their capacity. You can modify the membership and capacity of any team in the Teams view (click Teams Teams__1_.png in the Tempo sidebar).

Viewing the total capacity of team members

When Team is selected, only hours of plans created in the Team Timeline are displayed as they were created in the teams scope. Plans created in other views ( Resource planning, Issue view) do not include the team scope information. If you want to see the total hours for your team members and their capacity across all teams where they are a member, use the Total view.

  1. In the Capacity Report, click Total at the right.

  2. To change the dates shown, use the period drop-down to select from Daily, Weekly, Monthly, or Quarterly, and click the < or > to navigate forward or backward one period at a time

  3. Select the information to view:

  • Planned - view the planned time for team members.

  • Time Available - view the unplanned time for team members.