Adding a Budget

Abstract

How to add a budget

When you’re setting up a Cost Tracker project, you need to add a budget to know what your costs are tracking against. You can keep it simple and add a single budget value for your project’s timeframe, or you can add budget milestones that show a breakdown of your budget over the project’s timeframe.

When you’re done, you can view the budget information in your project’s Overview and in the project list on the Cost Tracker home page.

To add a single budget:
  1. Click Configuration in the upper-right so that you’re on the General page.

  2. Enter an amount in the Budget field for the project’s whole timeframe. You can update this value at any time.

    general_budget_single_updt.png
To add budget milestones:
  1. Click Set budget milestones. 

    general_budget_setMilestones_updt.png
  2. For each Budget Milestone, enter a budget amount in the field. This value is cumulative meaning that it must always represent your total budget up to that date. The Budget field is automatically filled using the amount from the topmost Budget Milestone and can’t be edited inline.

  3. Click in the Date field and select a date. The milestones need to be in chronological order with the latest date being on top. If you enter a budget milestone with a date that’s outside the project's timeframe that you've set, the milestone is grayed out and not included in the total budget; however, you can still edit that milestone.

  4. Click Add to add that budget milestone to the list.

    Add budget milestone to the list
  5. Click Remove to remove a single milestone. If you remove the topmost budget milestone, the milestone below it becomes the total Budget amount.

  6. Click Revert to a single budget to stop using budget milestones. This deletes all your Budget Milestones data, so make sure before you click!

Example:

In this example, the total budget for the project is $100,000. It’s spread evenly over the project’s timeframe with a Budget Milestone amount of $25,000 for each quarter. The milestone amounts are cumulative and the dates are in chronological order from the bottom up.

The Budget field is automatically filled using the amount from the topmost Budget Milestone.

Adding Expenses