Skip to main content
Skip table of contents

Compare planned time to actual time for your project

You need the following permissions to view the worklogs and report on planned time:

  • View Worklogs

  • Browse Projects

  • View All Worklogs

  • View Plans

The Planned vs. Actual report is designed to help managers, teams, and team leads monitor the progress of their projects. It does so by:

  • Giving you insight into the time you have planned for your projects using Tempo Planner.

  • Comparing it with the actual time team members have logged in their timesheets using Tempo Timesheets.

To run the Planned vs Actual time report:

  1. Select Reports in the Tempo sidebar to open the Reports Overview.

  2. Select Planned vs Actual in the Reports overview. 
    The Planned vs. Actual report shows results for Tempo teams where you have permission to View Worklogs AND View Plans.
    If you have the permission to View All Worklogs in Jira projects that are not linked to your team, logged time for those projects will also be included in the report.

  • By default, the report shows data for the current time period. You can use the date box in the top-left to adjust the date range for which information is displayed.

  • Planned Time is the total time planned for the selected date range. In the example above 372 hours have been planned for the displayed projects. This is time that has come from plans created in Tempo Planner. Information from relevant fields in Jira issues (Start Date and Due Date) is not considered.

  • Actual Time is the total time that has been logged for the selected date range. In the example above 282 hours have been logged on the displayed projects.

  • Time Variance is the percent variance between the total planned and actual hours. Negative numbers indicate that more time has been logged than the plan anticipated.

  • Group Variance is the average percent variance of the values in the table. In the example above the report is grouped by projects and the total Project Variance is the average percent variance of all projects.

  • The graph shows planned time and actual time as a percentage of total time. Hover over the graph to see the total for each item. The report can display a donut or a bar chart, and you can use  to switch between the two.

  • The table shows total planned and actual time both as numbers and bars: the dark-shaded portion of each bar represents the actual time logged whereas the light-shaded portion represents planned time. If logged time exceeds planned time, it is shown in yellow. 

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.