Add Budget and expenses

When you’re setting up a Cost Tracker project, add a budget to know what your costs are tracking against. You can add a single budget value for your project’s timeframe, or you can add budget milestones that show a breakdown of your budget over the project’s timeframe.

When you’re done, view the budget information in your project’s Overview and in the project list on the Cost Tracker home page.

Add a single budget

1. In a Cost Tracker project, click Configuration.

2. Enter an amount in the Budget field for the project’s whole timeframe. You can update this value at any time.

   

Add budget milestones

1. In a Cost Tracker project, click Configuration.

2. Click Set budget milestones. 

   

3. For each Budget Milestone, enter a budget amount in the field. This value is cumulative meaning that it must always represent your total budget up to that date. The Budget field is automatically filled using the amount from the topmost Budget Milestone and can’t be edited inline.

4. Click in the Date field and select a date. The milestones need to be in chronological order with the latest date being on top.
   If you enter a budget milestone with a date that’s outside the project's timeframe that you've set, the milestone is grayed out and not included in the total budget; however, you can still edit that milestone.

5. Click Add to add that budget milestone to the list.

   

Add expenses

You can add expenses to your project and view their breakdown by category directly from the Expenses view. The Actual Expense Total is also shown in the Overview, and when you hover over the total Actual costs for a project in the Project List on the Cost Tracker home page, you can also see the project's total expenses.

You can add expenses one at a time, and also add fixed recurring monthly expenses for regular expenses such as a monthly rental or a quarterly subscription. As with a single expense, recurring expenses are actualized on the date the expense is recorded.

Add Project Expenses

Add a single expense or recurring monthly expenses, to your project.

1. Click the Expense tab in the upper-right.

2. Click Add Expense.

3. Enter a Description for the expense, and the Amount. 

4. Select a Category from the list by starting to type in the field. To create a new category, simply enter it in this field.

   Categories are shared among all Cost Tracker users on your Jira site. Be sure to check the list before you create a new category to avoid duplicates.

   

5. If you want to associate this expense with a Tempo account, select an account from the Account list. Start typing to see the available accounts.

6. Click the Date field to select a date for the expense from the calendar. The current date is shown by default.

Add a recurring expense:

1. Turn on the Recurring switch to display the recurrence options.

   

2. Enter the frequency for the monthly recurring expense in the Occurs Every field. For example, enter a value of 3 for a quarterly expense.

3. The date you entered in the date field above automatically sets the date each on which a recurring expense is actualized each month.

   

4. To select the corresponding day of the week instead, click the drop-down arrow.

5. Select an Ends date option. By default, the recurring expense will end one year after the original date set. You can click the date field to edit the date or select a date from the date-picker. You can also choose instead to specify the number of times the expense is posted.

6. Click Add Expense to add the new expense.

When an expense occurs late in the month, you may need to select the corresponding 'day of the week' option instead of the actual date. For example, if the date is after the 30th of the month, then a monthly expense will only be posted for months that have 31 days.