Sample Formulas

Analytics

Calculate time needed to burn down the backlog

Assuming your team can accomplish 10 story points a week, this will tell us how long (in weeks) it will take to burn down work and get to certain items further down the backlog. To adjust how many story points the team can work in a week, simply change the "velocity" value.

WITH velocity = 10:
  CONCAT(SUM#preceding{story_points} / velocity, "w")

For this example to work most effectively, the structure should be sorted based on how you choose which work to complete first. See Sort Generators for more information.

Calculate days past due

This example checks for items that are overdue and returns the number of days the item is overdue.

IF dueDate < NOW():
   DAYS_BETWEEN(dueDate, NOW()) CONCAT " days late"

Compare the original estimate to work logged and the remaining estimate

IF originalEstimate:
    (timeSpent + remainingEstimate) / originalEstimate
ELSE:
    "not estimated" 

Calculate the interquartile range of story point estimates

WITH points = ARRAY { storyPoints } :   // Holds all the story points of the children.
  QUARTILE(points, 3) - QUARTILE(points, 1)

Items and Properties

Access an item property

Use the following format: item.property

The following returns the release date for each fix version:

fixVersions.releaseDate

Note: if the fix version field contained multiple values, multiple dates will be returned.

For a list of accessible item types and their properties, see Item Property Reference.

See how many sprints an issue has been added to

sprint.size()

JQL

Query Match

Flag issues that match or do not match a given query.

IF(JQL{<JQL_QUERY>}, "✅ ", "❌")

Replace <JQL_QUERY> with your actual query. For example:

• IF(JQL{project="CLOUD"}, "✅ ", "❌") > Returns ✅ if the issue is in project “CLOUD”; returns ❌ if it is in another project.

Identify recently created issues

This example identifies issues created within the past 4 weeks.

IF JQL{created > "-4w"}:
  "scope creep"

To look at issues made more or less recently, update the "4w"; to display a different notification, change the "scope creep" text.

Markdown

Change Text Color

This example uses color-coded text to let users know when issue due dates are approaching (or overdue).

IF dueDate < today(): 
  ":panel[OVERDUE]{color=red}" 
ELSE IF DAYS_BETWEEN(today(), dueDate) <= 7: 
  ":panel[Due Soon]{color=green}" 
ELSE IF DAYS_BETWEEN(today(), dueDate) > 7: 
  ":smile:" 
ELSE: 
  ":panel[Needs Due Date]{color=blue}"

Change Background Color

This example changes the background color of the cell, according to the status category, and returns the summary text for each issue.

WITH format(text, color) = """:panel[${text}]{backgroundColor=${color}}""" :

CASE(status.category,
  "To Do", format(summary, "gray"),
  "In Progress", format(summary, "blue"),
  "Done", format(summary, "green")
)

You can easily customize this by changing the return value, altering the colors, or combining this effect with a larger formula.

Try experimenting with text and background color combinations - this can be a great way to draw attention to key data points.

Customizable Progress Bars - Based on a Custom Progress Field or Function

The following formula creates custom progress bars based on a custom progress field or user function.

We used the following formula to build the custom progress bar:

WITH simpleProgressBar(progress, maxProgress, stepCount) = (
  WITH _bars(count, emoji) = REPEAT(emoji, count):
  WITH doneBarsCount = FLOOR(progress / maxProgress * stepCount):
    _bars(doneBarsCount, ":green_square:") CONCAT _bars(stepCount - doneBarsCount, ":white_large_square:")
):


simpleProgressBar(customProgress, 1, 10)

Starting with this, you can tailor the progress bar to your team's particular needs.

• Colors can easily be configured by altering the "color" values - in this case, we used green and white squares.

• The stepCount value can be adjusted depending on how many squares you want to visualize. 

• The progress calculation (customProgress) can be based on a custom field or custom user function. In the following example, we added a custom user function to mimic the default calculation in our Progress by Status column:

WITH simpleProgressBar(progress, maxProgress, stepCount) = (
  WITH _bars(count, emoji) = REPEAT(emoji, count):
  WITH doneBarsCount = FLOOR(progress / maxProgress * stepCount):
    _bars(doneBarsCount, ":green_square:") CONCAT _bars(stepCount - doneBarsCount, ":white_large_square:")
):


WITH customProgress = AVG {CASE(Status; "Done"; 1; "In Progress"; .5; "To do"; 0)}:
simpleProgressBar(customProgress, 1, 10)

Customizable Progress Bars - Based on Status Categories

The following formula calculates progress based on the Status Categories of the issue and its children. 

WITH multiProgressBar(progressArray, maxProgress, emojiArray, stepCount) = (
  WITH _bars(count, emoji) = (IF count > 0: REPEAT(emoji, count) ELSE ""):
  WITH barCountsWithInitial =
    ARRAY(
      ARRAY(ARRAY(ARRAY(0, maxProgress, stepCount))),
      progressArray)
   .FLATTEN() // imitate foldl with initial value
   .REDUCE( (prevArray, p) ->
 	WITH s = prevArray.LAST().get(1):
  	WITH k = prevArray.LAST().get(2):
  	WITH pCount = if (s = 0; 0; FLOOR(p / s * k)):
  	WITH newElement = ARRAY(pCount, s - p, k - pCount):
  	ARRAY(prevArray, ARRAY(newElement)).FLATTEN())
   .MAP(a -> a.get(0)):
  WITH barCounts = barCountsWithInitial.SUBARRAY(1, barCountsWithInitial.SIZE()):
  progressArray.INDEXES()
	.MAP(_bars(barCounts.GET($), emojiArray.GET($)))
	.JOIN("", "", "")
):
WITH all = COUNT#truthy { statusCategory }:
WITH todo = COUNT#truthy { statusCategory = "To Do" }:
WITH inProgress = COUNT#truthy { statusCategory = "In Progress" }:
WITH done = COUNT#truthy { statusCategory = "Done" }:
multiProgressBar(
  ARRAY(todo, inProgress, done), all,
  ARRAY(":white_large_square:", ":blue_square:", ":green_square:"),
  20
)

Users

Show everyone who worked on the task

ARRAY(reporter, assignee, developer, tester) 

Note: developer and tester are custom fields - they will be automatically mapped only if those custom fields exist in your Jira instance.

Show everyone who worked on any task in the subtree

VALUES { ARRAY(reporter, assignee, developer, tester) }

Note: developer and tester are custom fields - they will be automatically mapped only if those custom fields exist in your Jira instance.

Versions

Check for a specific fix version

fixVersions.CONTAINS("v1")

If the issue contains that fixVersion, returns 1 (true). Otherwise, returns 0 (false).

Get the latest/earliest fix version

fixVersions.UMAX_BY($.releaseDate) // latest

fixVersions.UMIN_BY($.releaseDate) // earliest

Find the largest time span of an affected version

affectedVersions.MAP(IF $.releaseDate AND $.startDate: $.releaseDate - $.startDate).MAX() 

For each Affected Version, subtracts the Start Date from the Release Date, and returns the Affected Version with the largest result.

Want the shortest result? Change MAX to MIN.

Show all versions referenced in the subtree

VALUES { ARRAY(fixVersions, affectedVersions).FLATTEN().UNIQUE() }

Get all fix versions with future release dates

fixVersions.FILTER($.releaseDate AND $.releaseDate > NOW())

Show all released affected versions

affectedVersions.FILTER($.isreleased)

Show all issues released during a set period of time

DATE(“0/Jan/2021”) < fixVersion.releaseDate

   AND fixVersion.releaseDate < DATE (“31/Mar/2021”)

Check that child issues and parent issues have the same Fixversion

with parentVersion = PARENT{FixVersion}:
  if(parentVersion and !parentVersion.contains(fixVersion); "version mismatch")

Display all sprints for child items

Returns any sprints that the issues’s child items are part of.

JOIN#distinct#subtree{sprint}