ICS File—An iCalendar (shorthand for Internet Calendaring and Scheduling) file type used by web-based calendars to share calendar data across multiple users with minimal friction.
Calendar Subscription - A function of most modern calendars that allows you to provide a custom calendar link or ICS file and have the contents of your calendar automatically updated.
In order to provide better visibility into roadmap items across your entire team, Strategic Roadmaps provides the option to synchronize roadmap items into your calendar. This allows your team to get a glimpse into ongoing projects and other work that you and your teammates may have in flight.
Setting Up Calendar Sync
From inside the roadmap view that you want to sync to a calendar, open the Integrations menu and select Calendar Sync.
On the Calendar Sync screen:
Click the power button to activate the calendar sync and generate a sync URL.
Item visibility for calendar syncs, as with our other export types, is view-specific. Certain items may not appear in the synced roadmap if they are not available or have been filtered out of the view you're generating the link from.
Turning Off Calendar Sync
To disable a calendar sync, return to the Calendar Sync screen and press the power button again. This will turn the sync off.
To turn the sync back on, press the power button again - this will create a new link, so you’ll need to add the roadmap to your calendar again.
Turning a calendar sync off will cause users to lose access to any future updates on the roadmap itself and will leave them with only the items provided at the time of the last sync.
Adding Subscription Links to Off-App Calendars
Third-party apps change often - for the most up-to-date instructions, see the calendar provider’s help site.
Google Calendar
From inside your Google Calendar:
In the Calendar Summary panel on the left-hand side, navigate down to Other Calendars.
Click the + (Add Other Calendars)button beside this section and select From URL in the menu that appears.
Enter the Calendar Subscription Link into the URL of calendar field.
If you wish to share this calendar with your team, make sure Make the calendar publicly accessible is checked.
Click Add calendar to finish adding the roadmap items to your Google Calendar.
Microsoft Outlook/Sharepoint Calendar
From inside your Microsoft Outlook Calendar:
In the Calendar Summary panel on the left-hand side, select Add calendar.
If this option is unavailable, you may need to contact your O365 workspace admin.
In the Add Calendar screen that appears, select Subscribe from Web.
Enter your Calendar Subscription Link into the provided field.
Once the URL is entered, you should automatically see the following customization options:
Calendar Name: Outlook does not automatically pull the roadmap name, so you will need to enter a custom name for this calendar.
Color: The color of the events that appear on your calendar.
Charm: The symbol associated with the roadmap items on your calendar.
Add To: Limit visibility of the camera to a specific audience.
Once you've setup your customizations, select Import to finish pulling in the calendar items.
Calendar for MacOS
From inside your Calendar for MacOS:
In the top menu bar, click into File and select the New Calendar Subscription... option
Alternatively, enter the following keyboard shortcut: Option+Command+S (⌥⌘S)
In the modal window, paste your Calendar Subscription Link into the Calendar URL field and click Subscribe.
On the Calendar Info screen, you can customize the following:
Name - The name of the roadmap-sourced calendar
Location - Where the calendar is store (iCloud or On Your Mac)
Remove - Hides certain event customizations. We recommended unchecking Alerts.
Auto-Refresh - How often the calendar refreshes. We recommend Daily or Weekly.
Once you have completed the Calendar Info customizations, press OK to continue.
The synced roadmap will now appear as a calendar option in the far-left panel of your Calendar app. If set the Location as iCloud during the customization phase, it will also automatically propagate to other devices where you've setup your iCloud calendars.
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