Planned vs Actual Reports

Abstract

Planned vs Actual reports show you how much time has been spent on a project and how that compares with the time that was planned

Important

  • You must have Tempo Timesheets and Tempo Planner installed to access Planned vs. Actual reports.

  • Viewing worklogs for team members requires the View Worklogs permission and the Browse Projects permission for each project.

  • Viewing plans for team members requires the View Plans permission.

The Planned vs. Actual report is designed to help managers, teams, and leads monitor the progress of their projects. It does so by 1) giving you insight into the time you have planned for your projects and 2) comparing it with the actual time team members have logged in their timesheets. This is particularly useful because it allows you to get insight into your project's current status and alter future forecasts if necessary.

Watch this video to see how to run a Planned vs Actual report:

To create a report, select Planned vs Actual in the Reports overview. 

Note

The Planned vs. Actual report shows results for teams where you have the permission to view worklogs AND plans. If you have the permission to View All Worklogs in projects that are not linked to your team, logged time for those projects will also be included in the report.

Planned vs Actual report compares actual time logged to a project with the time that was planned
  • By default, the report shows data for the current time period. You can use the date box in the upper-left corner to adjust the date range for which information is displayed.

  • Planned Time is the total time planned for the selected date range. In the example above 372 hours have been planned for the displayed projects. 

  • Actual Time is the total time that has been logged for the selected date range. In the example above 282 hours have been logged on the displayed projects.

  • Time Variance is the percent variance between the total planned and actual hours. Negative numbers indicate that more time has been logged than the plan anticipated.

  • Group Variance is the average percent variance of the values in the table. In the example above the report is grouped by projects and the total Project Variance is the average percent variance of all projects.

  • The graph shows planned time and actual time as a percentage of total time. Hover over the graph to see the total for each item. The report can display a donut or a bar chart, and you can use  to switch between the two.

  • The table shows total planned and actual time both as numbers and bars: the dark-shaded portion of each bar represents the actual time logged whereas the light-shaded portion represents planned time. If logged time exceeds planned time, it is shown in yellow.